For agencies and freelancers with studio clients

An AI assistant for the yoga, fitness and dance studios you manage

Yoga, pilates and dance studios, personal trainers and small gyms get messages about trial sessions, instructors and passes while the team is teaching. Give each studio an assistant that books sessions with the right instructor, sells passes in the chat and reminds people before they come. You set it up and run it as part of your service.

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The problem

Teaching, not answering DMs

Without an assistant

Someone decides to try a first session and writes on a Sunday evening. The instructors are teaching or off for the day, the reply comes the next afternoon, and the newcomer has lost interest. Regulars forget a booked session, and the instructor waits for nobody.

With an assistant

The assistant answers at once, from the studio's own services, instructors and knowledge base. It offers only the times when the chosen instructor is free, books the session and asks the person to confirm before it. Passes are sold in the chat, and a cancelled time goes to the waiting list.

What it does

What the assistant does for a studio

Trial and regular sessions

Each session in the service list has its length and the instructors who teach it, and each instructor has their own hours. The assistant asks which session and with whom, and offers only free times. People can also book on the studio's booking page.

Class passes and gift cards

A pass for several sessions or a gift card is bought in the chat and paid online through the studio's own Stripe, WayForPay or monobank account. Booking with a pass uses one session, and cancelling gives it back.

Confirm or cancel, then the waiting list

Before each session the assistant asks people to confirm or cancel. When someone cancels, the time is offered to the people who have waited longest for that day.

The next session

Some weeks after a visit, set per service, the assistant offers the next session with the same instructor, booked in one tap.

News within each channel's rules

One message to a chosen group, such as people who came to sessions or the waiting list, with a button to book and in each person's language. It reaches only the people each channel allows, and anyone who unsubscribes is left out from then on.

Loyalty stamps

A set number of sessions earns a reward, like a paper stamp card. The assistant knows how many stamps each person has, and the team marks a reward as used.

Want to see it on one of your clients? Ask the assistant Talk to us

Example

From a first question to a trial session

Demo conversation: the business and the names are invented.

Juniper Flow Studio

Customer: Hi! I've never done yoga. Can I try a session with Ines?
Assistant: Hi Tom, welcome! A trial session with Ines takes an hour. She's free on Wednesday at 18:00 or Friday at 8:00. Which suits you?
Customer: Wednesday at 18:00.
Assistant: Done: trial session with Ines, Wednesday at 18:00. The day before, I'll ask you to confirm. Bring comfortable clothes, the studio has mats.
Customer: If I like it, do you have passes?
Assistant: Yes, there's a pass for ten sessions. The price is in the list below, and you can buy it right here. Each session you book with it uses one visit.

FAQ

Questions about assistants for studios

Can several people book the same group class?

Not as a group. Each booking is one session with one instructor for one person, which suits trial sessions, private lessons and personal training. The group timetable can go in the knowledge base, so the assistant answers questions about it.

How do class passes work?

The studio lists what it sells: passes for a number of sessions, with an expiry date if it wants one, and gift cards. People buy them in the chat. Booking a session the pass covers uses one visit instead of a deposit, and cancelling gives the visit back.

What happens when someone cancels?

The free time is offered to the people on the waiting list who have waited longest for that day. Everyone is asked to confirm or cancel before their session, so the studio hears about cancellations early.

Can the studio send news to its members?

Yes, as a broadcast to a chosen group: people who came to sessions, the waiting list or leads at a stage. It reaches only the people each channel allows: within 24 hours of their last message on Instagram and Messenger, and with a marketing template on WhatsApp. Anyone who writes “unsubscribe” gets no more broadcasts.

Can people book without chatting?

Yes. Each studio gets a booking page for its Instagram bio, website, Google profile and WhatsApp. People pick a session, an instructor and a time, and the booking lands in the same calendar with the same reminders.

Can I offer it to studios under my own brand?

Yes. You set up and run each studio's assistant as part of your service and charge your own price. The studio owner signs in to their own portal to see chats and bookings and can correct answers.

Other kinds of business

Own a salon, shop or café?

InstaForge is made for the people who run social media for businesses. If you'd like an assistant set up and run for you, an agency that works with InstaForge can do it.

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